Advanced Project-to-Project Transfer

OBJECTIVE

The Advanced Project-to-Project Transfer function is used to correct the costs in one project and transfer them to the correct project. This option can also be used to update the projects when maestro* is first started. Since maestro* transfers costs from one activity to another, and these activities can have different general ledger accounts, transferring a transaction creates a general ledger entry.

The total quantities and amounts must equal 0.

To subtract costs from a project, simply make a negative entry.

PREREQUISITE

Projects must be defined in the transaction.

ICONS

Advanced Project-to-Project Transfer icons

Icon	Title	Used to
	Documents	Allows user to access documents linked to the transaction.
	Reverse this transfer	Allows user to reverse the amounts displayed on the screen. The debits become credits and the credits become debits.
	Select “Regular Transactions”	Displays regular transaction types.
	Select “Recurring Transactions”	Displays recurring transaction types.
	Apply	Allows user to generate a regular transaction based on a recurring transaction.
	Perfect Payroll	Allows user to import a Perfect Payroll file.
	Redistribute Project Costs	Allows user to automatically generate transfer transactions between projects using the redistribution of project costs functionality.

Only icons specific to this window are defined in the table above.

Steps

Transfer between advanced projects

Enter the required information in the Detail tab:

Field

Description

Date*

Date on which the transfer transaction is posted.

NOTE: This date must be within a valid and open period.

Description

Description used to identify the transfer.

Purchase Order

Purchase order number, if the transfer is linked to an existing purchase order transaction.

NOTE: The purchase order number can be entered for information purposes only.

Work Order

Work order number, if the transfer is linked to an existing work order transaction and is used for Invoice Preparation (W/O).

NOTE: The work order number can be entered for information purposes only.

Invoice #

Invoice number, if the transfer is linked to an existing invoice transaction.

NOTE: The invoice number can be entered for information purposes only.

Transaction Type

Available values:

Regular

Used to enter standard transactions.

Accrual

In addition to the current entry, automatic creation of a reversal transaction the next day.

Accrued Charges

Used by maestro* to generate inventory receipt transactions.

ATTENTION! This type should not be used for new transactions.

Payroll Accrued Charges

Used by maestro* to compile drill-down time sheets after creating accrued bonuses.

NOTE: This type of transaction takes automatic intercompany entries into consideration.

Adjustment

Allows user to make an entry in a closed year.

NOTE: Maestro* requires the date of the last day of the last closed year.

Quantities only

Allows user to enter quantities only.

The currency is identified by maestro*. This value cannot be changed. For all new transactions, the currency displayed is the one configured in the settings for the current company.

Breakdown section:

Field

Description

Description

Description that identifies the transaction in Project Inquiry and report printing (list of project transactions, detailed expenses, list of project purchases, etc.).

Company

Company to which the transaction belongs or to which the transaction can go.

NOTE: Available in multidimensional mode only.

Project-#*

Project affected by the transfer.

NOTE: The list of available projects is displayed based on Security Management.

Activity*

Activity of the project to which the line amount is transferred.

Group*

Group of expenses or income to be allocated.

Quantity

Quantity to be transferred from one project to the other.

NOTE: This field is optional. If used, a unit price must be entered.

Unit Price

Unit price according to the quantity.

Amount* (Debit / Credit)

Amount to be transferred for the project, for each detail line.

NOTE: If a quantity and unit price are entered, the system performs the calculation automatically.

Currency

Displays the currency associated with the company.

NOTE: Available in multidimensional mode only.

Transaction Status

Specifies whether the project-to-project transfer has been invoiced or not.

NOTES: Depending on the setting of the Do not allow modifications on transactions billed option in Configuration for Invoice Preparation (W/O) or Cost Plus Invoicing, you can prevent changes to a transfer transaction if it has been invoiced or is being invoiced.

Applies only to transactions invoiced using the Invoice Preparation (W/O) or Cost Plus Invoicing modules.

By default, this column is not visible. To display it, click in the breakdown grid and select the Configuration option.

It is possible to import an Excel file by clicking the right mouse button and selecting the Import an Excel File option. This feature is used, among others, to import entries generated for accrued work orders.

Field	Description
Description	Description that identifies the transaction in Project Inquiry and report printing (list of project transactions, detailed expenses, list of project purchases, etc.).
Company	Company to which the transaction belongs or to which the transaction can go. NOTE: Available in multidimensional mode only.
Project-#*	Project affected by the transfer. NOTE: The list of available projects is displayed based on Security Management.
Activity*	Activity of the project to which the line amount is transferred.
Group*	Group of expenses or income to be allocated.
Quantity	Quantity to be transferred from one project to the other. NOTE: This field is optional. If used, a unit price must be entered.
Unit Price	Unit price according to the quantity.
Amount* (Debit / Credit)	Amount to be transferred for the project, for each detail line. NOTE: If a quantity and unit price are entered, the system performs the calculation automatically.
Currency	Displays the currency associated with the company. NOTE: Available in multidimensional mode only.
Transaction Status	Specifies whether the project-to-project transfer has been invoiced or not. NOTES: Depending on the setting of the Do not allow modifications on transactions billed option in Configuration for Invoice Preparation (W/O) or Cost Plus Invoicing, you can prevent changes to a transfer transaction if it has been invoiced or is being invoiced. Applies only to transactions invoiced using the Invoice Preparation (W/O) or Cost Plus Invoicing modules. By default, this column is not visible. To display it, click in the breakdown grid and select the Configuration option.

Click Save.

It is possible to redistribute income and expenses from a master project to a sub-project by clicking the Redistribute Project Costs icon. For more information on using this function, refer to the Redistribute the Project Costs How to document

Click Transfer.

It is possible to transfer several transactions at a time by clicking the Transfer Transactions icon on the main menu.

The Reverse this transfer and Select "Recurring Transactions" icons can also be used for specific requirements.

The Regular Transactions icon can be clicked to display Regular transactions.